Use AI to Map Out Everyone Impacted by Your Project
If you’ve been following along in this series, you’ve created a strong foundation for your project:
A clear vision statement
Measurable success criteria
And a core team to get it done
Now let’s take it a step further.
Step 4: Identify Impacted Groups
Every project creates ripples—and understanding who is impacted (and how) helps you build a better communication and feedback loop from day one.
Use this week’s AI prompt to define the organizations, departments, and individuals affected by your project. Then take it a step further by asking for stakeholder engagement strategies tailored to your type of initiative.
📌Prompt:
"I need to list the groups impacted by my project [insert project vision statement + link] and [insert success criteria + link], those who will provide feedback, and those who will support the initiative. Please provide:
A structured response under these categories:
• Organizations impacted: [List relevant organizations]
• Departments impacted: [List affected departments]
• Individuals impacted: [List specific people or roles]Examples of best-practice stakeholder engagement strategies from similar projects.
If I don’t know how to answer, ask me things like this to gather the information you need:
• Who will be affected by this project (positively or negatively)?
• Who needs to provide input or feedback along the way?
• Who might resist or challenge this change?"
Heads-up: This step can surface unexpected stakeholders—and that’s a good thing. The sooner you bring them into the conversation, the smoother things will go later.
Still need the template?
We’re building everything into the Project Vision Template. Make sure you’ve got your copy.
Next up: We’ll use AI to define your key areas of focus—also known as epics in Agile. These are the major building blocks that will help you turn your project vision into a real, achievable roadmap. Don’t miss it!
Talk soon,
Rebecca